Kitchen Administrative Assistant (M/F)

As a Kitchen Administrative Assistant, you will assist the Executive Chef on a daily basis in his administrative and organizational missions.

As such, your main missions consist in particular of (non-exhaustive list):

Administration and management :

• Independently manage the administrative part of the Catering Division, particularly when welcoming new employees;
• Supervise and establish the schedules of the Cooking, Pastry and Dishwashing teams, in agreement with the Executive Chef, in compliance with legal deadlines;
• Gather and organize all activities related to the management of schedules (management and follow-up of extras, organization of CPs, work stoppages, etc.);
• Manage daily service orders (food, beverages, office automation), follow up on the department’s needs and participate in monthly inventories.

Coordination and communication :

• Coordinate the transmission of information and ensure good communication with the various departments (Human Resources, Accounting, Communication, Sales, Reservations, Management);
• Participate in meetings related to the Catering activity;
• Relieve and support the team leaders in maintaining HACCP standards, coordinate and update the hygiene system in place, in direct contact with the Hygiene referent (Netresto “Cloud and back up office” management, analysis of hygiene reports, management of first aid kits, etc.)
• Ensure the link with the technical teams on operational and structural issues, in agreement with the Executive Chef (technical maintenance of the premises, monitoring of works and sites, etc.)
• Be the first point of contact for employees and ensure follow-up with the Human Resources department, in order to promote good communication between the field teams and the department managers.

These missions must be carried out in accordance with the conduct defined by the department’s management.